Fact Sheet: Extranet Collaboration Manager
ExCM - provides you with a suite of tools to simplify SharePoint extranet user access and management. |
Extranet Collaboration Manager provides a comprehensive set of features that enable a wide variety of organizations to take collaboration in their SharePoint Extranet to the next level.
This fact sheet contains a summary of ExCM's features. |
 Provide user management capabilities to delegated administrators |
A Delegated Administrator is a site user that has been given the additional ability to manage users for a SharePoint Extranet site using Extranet Collaboration Manager's delegation components. Delegated Administrators can perform user management tasks such as inviting new users, unlocking user accounts and resetting user passwords. Also, you can optionally allow Delegated Administrators to explicitly add or delete users.
Typically, a Delegated Administrator only has the rights to edit a sub-set of site users as defined by his or her 'Scope of Administration'. The 'Scope of Administration' for a Delegated Administrator is defined by a site administrator and depends on the Delegation Type configured for the site. A Delegated Administrator does not typically have privileged administrative access to the SharePoint 2007 site. |
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| Allow SharePoint Extranet Site access through user self-registration or by invitation only |
"We chose SharePoint Solutions' ExCM because we needed a way to manage external users accessing our SharePoint sites. There are several ways to manage those users out-of-the-box: either by creating Active Directory accounts, creating a separate AD farm for external users, or using a straightforward FBA model, but those options wouldn't have solved the system administrators' major problem of user management."
-- David Chan
DraftFCB
Invited registrations allow a Site Administrator or a Delegated Administrator to invite users to the site. When a new invitation is created, permissions for the new user are defined by, but may not exceed the permissions of the user sending the invitation.
A customizable e-mail will be sent to the registration invitee containing a registration link and directions describing the registration process. Invitations expire if not completed within three days.
As a point of extensibility, you also have the opportunity to define a custom registration process. This allows an organization to integrate custom, typically more advanced registration scenarios into the solution. |
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| Gather Custom data when invited or uninvited users register for access to your SharePoint Extranet site |
Before either invited or uninvited users may access your SharePoint Extranet site, they must first visit a user registration page and provide a username, password, and password recovery question. Uninvited users must also provide their e-mail address on the registration page (an invited user's e-mail address is already known).
As a point of extensibility, you can define additional data fields for a user to fill-in when he or she registers for site access. These additional fields can be either required or optional for the user to complete. As an example, you may want to ask a new user to provide his or her company name and phone number. |
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| Allow site users to change their own passwords |
| When a user is logged into your SharePoint Extranet site with ExCM - SE's delegation components enabled, he or she will be presented with a "Change My Password" personal action from the Welcome menu. This feature can optionally be configured on or off. |
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| Keep track of all user management activity with auditing |
| All ExCM user management related activities that occur within your site are logged for auditing purposes. Logged activities include user creation, invitation and deletion as well as password resets and changes. |
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| Gather Detailed user Profile Data From Site Users |
| When ExCM - SE's user profile management is enabled, your SharePoint Extranet site's users can be allowed to view and update their own detailed user profile data. |
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| Registration Approval Process |
| Define a list of approvers to review invited and/or anonymous registrations. When a user registers the account will remain unapproved until reviewed by an approver. One or more approvers will be notified of the pending registration. After reviewing the account the approver can approve or deny the request. The registering user will then be notified of the approval status. |
| Pre-Approved Domain Names |
| A list of pre-approved domain names can be defined. When a user registers for access to the site, his or her account will automatically be approved if the registering domain names exists in the pre-approved domain name list. |
| Account Verification |
| When a anonymous user registers for site access, a message will be sent to the user's e-mail address asking the user to verify the account. The user can access the site only after verification. |
| User Automation Job Enforces Password Expiration and Activity Expiration |
| ExCM now contains a list of STSADM commands which can be use to create and manage user automation operations such as password expiration and account activity expiration. The job will notify users of pending expirations via e-mail. If a corrective action is not taken the account will be locked out. The age of the lockout and the notification window are customizable using STSADM. You can also customize the notification messages for each event. |
